New Dog, New Tricks: Custom Copilot Agents for HR & Recruiting

Transforming your HR or Recruiting function with AI? In 30 days, we design exactly what your team needs, around the way they already work, inside the Microsoft ecosystem your IT department already trusts: less risk, better adoption, faster to live.

Book a call

Since 2019175+ organizations served15,000 staff sourced & hiredfrom Alaska to New Brunswick

What's changing

The Problem

The way HR and Recruiting teams work is changing, fast.
The risk: buying pre-built tech that doesn't align with business priorities and leaves your team behind.

What we build

The Solution

Custom Copilot agent, living inside your Microsoft ecosystem, built around solving what's challenging you, and the way your team already works.

Deployed in 30 days, for a fixed fee. Not a report. Not a pilot. A working agent.

The offer

One agent, live in your tenant, in 30 days

A scoped build with a fixed outcome. Not a discovery project, a working agent your team uses on day 30.

One agent · 30 days · one measurable result

A working custom Copilot agent, deployed inside your Microsoft 365 tenant
Built for the workflows we identify together, across your HR or Recruiting functions
One measurable result, agreed up front
Your team trained to use it

Who it's for:HR & Recruiting teams in healthcare, public sector, and unionized environments, from a single hospital to a multi-site system.

Book a call to pick the workflows

1
Week 1
Scope
We pick one high-value workflow and define the measurable result, the number we'll hold ourselves to.
2
Weeks 2–3
Build
We build the agent inside your Microsoft tenant, working alongside your IT team so it clears review as we go.
3
Week 4
Deploy
It goes live, your team is trained, and we measure the result against the number we set in week one.

Want a broader AI roadmap across the whole function first? Ask about our 30-day Diagnose & Design engagement, a larger project for teams who want the map before the first build.

Runs entirely inside your Microsoft 365 tenant, data never leaves your environment

The agent sees only what you grant it, scoped to the one workflow it's built for

Built alongside your IT team; nothing goes live until they sign off

We work within your existing compliance and BAA requirements

Security & data

Your tenant. Your data. Your IT team's rules.

For a healthcare or unionized buyer, this is the second question you'll be asked internally, so here's the answer, pre-loaded. The agent lives where your data already lives. No new vendor to onboard, nothing shipped to a third party.

Tenant-bound data is what turns IT from blocker into ally, and in the environments we work in, it's often the only reason a deal clears review at all.

Why us

We understand how your team works

Applichat has run automation-powered recruiting and retention campaigns for 175 clients since 2019, sourcing frontline staff through the COVID-19 pandemic, long before “AI agent” showed up on every vendor's slide deck. So when we automate a workflow, it's one we've already experienced by hand, hundreds of times. That's why our approach to AI custom-builds around the way your team actually works, instead of forcing what the software wants.

Operators first, engineers second.

Some of the teams we've served

Use cases

Where a custom agent earns its keep

The workflows we build agents for, starting with the ones your current tools ignore.

Case retrieval, live

$ case GR-1188, response due, Art. 12.3

↳ retrieved in 1.2s

$ case GR-1174, mediation window, Art. 9.1

↳ retrieved in 0.9s

$ case GR-1162, filed with union rep, Art. 4.2

↳ retrieved in 1.6s

$ case GR-1155, escalation review, Art. 6.2

↳ retrieved in 1.1s

Avg. 1.4s per case lookup

Grievance & Contract Lookup

Answer questions the collective agreement already answers, in seconds.

Instant retrieval of grievance history, contract clauses, and credentialing records from inside your tenant, so HR and ER teams stop waiting days for an answer that already exists.

See the Labor Relations use case

Employee support, live

94%

resolved without escalation

PTO carryover · 2sOpen enrollment · 1sDirect deposit · 3sSchedule conflict · 2s

Employee Support

Resolve the repeat questions your team fields every day.

Always-on answers pulled from your own policies and records, fewer tickets, faster resolution, and nothing leaving your environment.

See the Human Resources use case

Personalized outreach, live

J. Whitfield, RN

Hi Jamie, your ICU night-shift experience caught our eye for…

A. Kowalski, LPN

Hi Anna, your pediatric background is a strong fit for an opening…

T. Nguyen, RT

Hi Tom, your respiratory therapy cert lines up with a role near…

D. Chen, CNA

Hi Diane, your weekend availability matches a shift we're filling…

2,847 personalized messages sent this week

Time-to-Fill Acceleration

Personalized outreach at scale, on top of your stack.

Personalized messaging across thousands of profiles so open reqs close faster, built to sit on top of the tools your recruiters already use.

See the Recruiting use case

See it work

An agent in action

A real custom agent, running the workflow, built around the way a team already works.

Our track record · 2019–2026

Results worth yapping about

Recruiting outcomes from the business we've run for seven years, the hands-on work we now build into agents. Every number here is documented and client-confirmable.

50%

lower cost per hire, with 2× the hire rate

First Future

EdTech · Worldwide

“Our recruitment process has improved at every level. The results speak for themselves.”James Crawford, General Manager

healthcare hires, with a 473% jump in candidate enquiries

Halifax Health

Hospital system · Florida

2×

more booked ICU interviews, 3 hires, ~$10k saved per placement

Humber River Hospital

Hospital · Ontario

“Applichat's constant adaptation and learning ensured we got the results we envisioned.”Kevin Kirkpatrick, Recruiting Director

50%